The Invoice SAP Report provides detailed information about bookings that have been allocated a payment in GRATIS and are now marked as Paid. This report is essential for tracking payments, venue details, and other relevant financial data.

TABLE OF CONTENTS

• Data Displayed in the Report
• How to Use the Report
• Example Use Cases:

You can filter the Invoice SAP Report based on specific criteria to focus on the data that is most relevant to you. Filters include:

• Client’s Market Segment
• Industry Category
• Specific Client, Contact, Venue, or Supplier

Data Displayed in the Report

The Invoice SAP Report provides the following information:

• Venue’s Details and Address: Displays detailed information about the venue, including its address, so you can quickly identify where the booking took place.
• Venue’s Account Contact: Provides the contact details for the venue’s account representative or main point of contact.
• Venue Invoice Number: The invoice number issued by the venue for the booking, making it easier to cross-reference with financial records.
• Client Fields: Includes relevant client-specific information.
• Accounts Agency Reference: The reference number for the agency’s account associated with the venue.
• Values (Including and Excluding Tax): The financial values of the booking, with separate breakdowns of amounts including and excluding tax, providing a clear picture of the total financial commitment.
• GRATIS Supplier Code: The code associated with the supplier in the GRATIS system, allowing for easy identification and tracking of suppliers.
• Invoice Date and Number: The invoice date and number, which will help you track when the invoice was generated and what the corresponding invoice number is.
• Booking Details: General details about the booking.

How to Use the Report

1. Apply Filters: Customise the report by applying filters based on specific criteria, such as market segment, industry category, or selecting particular clients, contacts, venues, or suppliers.
2. View the Data: After applying the desired filters, the report will display the relevant details, including venue information, booking details, financial values, and invoice data.
3. Review Financial Information: The report will show financial values both with and without tax, allowing you to understand the full cost of the booking and how tax is being applied.
4. Track Venue and Client Information: The venue’s details, invoice number, and client fields allow for easy reference and tracking of both the venue and client information.
5. Cross-Reference with Supplier Information: Use the GRATIS Supplier Code to cross-reference with the supplier details in the system, ensuring that all data aligns with internal records.

Example Use Cases:

• Payment Verification: You can verify that a booking has been paid by checking the invoice date, number, and values in the report.
• Financial Reporting: The report’s breakdown of values (including and excluding tax) provides a detailed view of the booking’s financials, which is useful for financial reporting and analysis.
• Venue and Client Reference: If you need to cross-check venue details, invoice numbers, or client-specific information, the Invoice SAP Report allows you to do so efficiently.

The Invoice SAP Report is a powerful tool for managing and tracking paid bookings in GRATIS. By providing detailed venue information, booking details, financial values, and invoice data, this report ensures that you can effectively monitor and manage the financial aspects of your bookings.